Annual Administrative Disposal of E-Verify Records Drawing Near
On January 2, 2020, the United States Citizenship and Immigration Services (USCIS) will conduct its annual disposal of E-Verify FN1 employer records that are ten years old or older to reduce security and privacy risks with the United States government retaining personally identifiable information. FN2
E-Verify requires employers to record, or print and file the E-Verify case verification number for each corresponding Form I-9, Employment Eligibility Verification. Even though the USCIS purges historic records annually, employers are required to maintain such historic records. Employers with records more than ten years old should download a Historic Records Report FN3 before the end of the year.
The Historic Records Report includes the following information:
• Company name and location;
• Initiated date and verification case number;
• Employee name and date of initial resolution;
• Date of additional resolution and final status; and
• Case closure date and case closure description.
Footnotes:
FN1: E-Verify is an Internet-based system that compares information entered by an employer from an employee’s Form I-9, Employment Eligibility Verification, to records available to the U.S. Department of Homeland Security and the Social Security Administration to confirm employment eligibility. See https://www.e-verify.gov/. The purge only affects companies who have been registered E-Verify users for more than 10 years and only employees who would have been subject to E-Verify at the time of hire.
FN2: https://www.e-verify.gov/sites/default/files/everify/factsheets/E-VerifyNARAFactSheet.pdf